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Identity Protection Policy

  1. Title: This policy may be referred to as the Identity Protection Policy of the Village of Lakewood.
  2. Purpose: The purpose of this policy is to protect the identifying information of Village residents and other individuals dealing with the Village. This policy is adopted under the auspices of the Identity Protection Act, Public Act 96-874, 5ILCS 179/1 et seq. and should be construed in accordance with the Identity Protection Act.
  3. Incorporation of the Act: It is the stated policy of the Village of Lakewood that the Village, its officers, employees, and contractors shall abide by the letter and the spirit of the Identity Protection Act when working for, conducting business for or managing the affairs of the Village.
  4. Training: All Village employees having access to social security numbers (SSNs) in the course of performing their duties for the Village must be trained to protect the confidentiality of social security numbers. This training shall include instructions on the proper handling of information that contains SSNs from the time of collection through the destruction of the information. The scheduling and specifics of such training shall be in the discretion of and at the direction of the Village Administrator.
  5. Access: Only employees who are required to use or handle information or documents that contain SSNs shall be permitted to have access to such information or documents.
  6. SSN Requests: If a SSN or SSNs are requested by the Village, the employee responsible for the collection or request of the SSN shall ensure that the SSN is provided in a manner that makes the SSN easily redacted if required to be released as part of a public records request. When collecting the SSN, or whenever first requested by an individual who has provided a SSN to the Village, the Village shall provide or make available to the individual a statement of the purpose or purposes for which the Village is collecting the SSN and for which the SSN is being used. This statement may be verbal, but if written, shall be on a standard form adopted by the Village Administrator.